Effective date: 30 September 2026
This Privacy Policy explains how Perceptum Education Ltd., trading as Owlypia ("Owlypia", "we", "us" or "our"), collects, uses, stores, shares and protects personal information when people use our websites, learning platform, registration systems, competitions, events, programmes and related services. Where the law of a participant's country provides a higher level of protection than this Policy, we will apply the higher standard to the extent required by applicable law.
This Privacy Policy applies to:
Owlypia is a United Kingdom-based international educational platform and academic challenge for students aged 9-18. Our services include online learning activities through the Owlypia LMS, Online Rounds, Local Rounds, Regional Rounds, Global Rounds, and educational challenges, assessments, presentations and teamwork activities.
We collect only information reasonably needed for the service or activity. This includes:
To deliver our educational programmes, we process:
We process personal information based on lawful bases (such as contract fulfillment, legal obligation, legitimate interests, or consent) to:
Children deserve specific protection for their personal information. Owlypia designs its services with the interests, age and reasonable expectations of student participants in mind. Child accounts and learning areas use high-privacy settings by default. We do not use logged-in child accounts for behavioural advertising or advertising profiling, and we do not sell children's personal information.
Where applicable law requires parental authorisation for a child's online account or a particular use of personal information, Owlypia will obtain that authorisation before the relevant processing takes place. Additional parental-verification requirements may apply depending on local laws, such as the UK GDPR or the US Children's Online Privacy Protection Act (COPPA).
Owlypia events may involve photography or video. Identifiable promotional use of a participant under 18 is handled under our separate Photo, Video & Media Policy and applicable permission process. We do not require promotional-media permission as a condition of participation. Where permission is withdrawn, we will stop future uses covered by that permission.
Public recognition is managed under data-minimisation principles. Owlypia's default public-results format for participants under 18 is designed to minimise identification. Unless a separate permission has been obtained for fuller publication, we may use a participant's first name, surname initial, country and award/result category (e.g., Emma S. | United Kingdom | Gold Award). We do not publish a child's date of birth or contact details.
Students may submit essays, videos, audio, artwork and other work as part of Owlypia activities. Submission for judging or educational feedback does not by itself grant Owlypia an unrestricted promotional licence. Owlypia may process the submission to operate the relevant activity, assess it, provide feedback, and administer results.
Owlypia may use AI-assisted tools to support educational processes, such as reviewing written essays or speaking submissions, and generating feedback to help students understand their strengths and areas for improvement. These AI tools are used strictly as educational support tools and are not intended to replace responsible human oversight. Owlypia will not rely solely on automated processing to make a decision about a child that produces legal or similarly significant effects; appropriate review processes and assessment criteria are always applied by our teams. Furthermore, we actively seek to prevent student submissions from being used for unrelated model training by external AI providers.
We do not share personal information indiscriminately. We may share it only where reasonably necessary with:
Owlypia operates internationally and some service providers or event partners may process information outside the United Kingdom or the country in which a participant lives. Where restricted-transfer rules apply, we use an applicable lawful transfer mechanism, such as UK adequacy regulations, the UK International Data Transfer Agreement (IDTA), or Standard Contractual Clauses.
We use strictly necessary cookies and similar technologies to operate and secure our services. Non-essential analytics or advertising technologies are used only in accordance with our Cookie Policy and applicable consent rules.
We use proportionate technical and organisational measures designed to protect personal information from unauthorised access, accidental loss, alteration, disclosure or destruction. Measures may include access controls, role-based permissions, secure transmission, and incident-response processes.
We keep personal information only for as long as necessary for the purpose for which it was collected, to protect participants, and to meet legal, accounting, and safeguarding obligations. When information is no longer required, it is deleted, anonymised or securely archived.
Depending on where you live and the law that applies, you may have rights to access, correct, delete or restrict personal information, object to certain processing, and withdraw consent.
We may update this Policy to reflect changes in our services, legal requirements or privacy practices. Where a change materially affects how we use children's information, we will provide appropriate notice and obtain new consent where required.
For privacy enquiries and rights requests:
Email: info@owlypia.org
Data Controller: Perceptum Education Ltd. trading as Owlypia
Address: 124 City Road, London, EC1V 2NX, United Kingdom
